close
What Do You Want to Do?

View my online fraud and identity theft protection account

Access my Online Dashboard

Take advantage of the fraud protection I have with my checks

Go to my Check Fraud Protection

Get the latest Fraud and Breach News to protect myself

Visit Fighting Identity Crimes

We are here when you need us!

Call us at 1-888-439-7443

Horizontal Nav for Blog Pages

Industry Insights

Wipe Out Workplace Fraud: 5 Tips to Get Started

Wipe out workplace fraud

Financial fraud and theft have become a significant threat to businesses around the world, and the losses continue to grow, according to the 2014 Report to the Nations on Occupational Fraud and Abuse (A Global Fraud Study) by the Association of Certified Fraud Examiners (ACFE).

The typical organization loses 5 percent of its revenues each year to fraud, according to the report, and nearly a quarter of all cases involved losses of at least $1 million. Perhaps not surprisingly, the banking and financial services industry (in addition to manufacturing, government and public administration) leads the way with the greatest number of reported occupational fraud cases.

While no business is completely immune to the threat of fraud, it is possible to significantly reduce damages by being proactive in your anti-fraud efforts. Consider these important tips to protect against common forms of fraud in the workplace.

Educate Employees
Make your employee your first line of defense. Hold regular on and offline security training sessions for all your employees, from the newest to the most veteran. Help enforce what they learn by enacting policies that promote the proper use of your company’s confidential information such as financial data, as well as personnel and customer information.

Make It Easy for Employees to Report Fraud
Tips are the most common way that occupational fraud schemes are detected, accounting for more than 40 percent of all initial fraud revelations, according to the ACFE’s 2014 global report. Ranking a distant second and third were management review (16 percent) and internal audit (14 percent), respectively. It’s crucial to create an office culture in which employees are encouraged to report suspicious activity (especially involving their supervisors, since perpetrators with higher levels of authority cause much larger losses according to ACFE) without fear of retribution.

Be Aware of Behavioral Red Flags
The vast majority of occupational fraudsters (84 percent according to the ACFE) are first-time offenders with clean employment histories. Fortunately, there are some red flags alerting you to potential problems. Does one of your employees appear to be living beyond his means? Is someone experiencing financial difficulties? Have you noticed a staff member who seems to have an unusually close relationship with a vendor or customer? These are the most common warning signs that can tip you off to fraudulent conduct.

Guard All Accounting Documents
One of the easiest steps to take to prevent occupational fraud is to make sure all of your financial documents — check stock, signature equipment, invoices, bill paperwork — are always secured. Likewise, be sure to use a secured mailbox for sending and receiving bills. Always restrict the use of the company credit card to employees or companies you know and trust.

Keep an Eye on Your Employees and Visitors
Offices can be busy places with vendors, contractors, delivery people and employees moving in and out throughout the day. Be vigilant by tracking the movements of all visitors and being on the lookout for suspicious activity.

Instances of fraud last a median of 18 months before being detected, according to the ACFE. Don’t be a victim. For more information about cybersecurity and steps you can take to protect against fraud, visit our Education Center.

About Laura Bruck

Laura Bruck, VP Marketing at EZShield Fraud Protection Laura Bruck joined EZShield in February of 2009, leading their marketing efforts and working with sales to develop partner solutions. Prior to joining EZShield, Laura was the VP of Marketing for Raymond Geddes, Inc, a national novelty supply distributor where she ran marketing for the school store supply division and supported sales to small businesses and retailers. She was also VP of Marketing for Frey Scientific, a division of School Specialty, a national school supply distributor, where she ran marketing for the science division of the company. Laura has over 20 years of experience leading marketing and supporting sales. She holds a Bachelors degree in Communication from Towson University and a Master Of Business Administration degree from University of Wisconsin Oshkosh.

2 Comments

  • Such the tips are authentic and useful. I will apply them in my workplace to define the frauds. But after spotting them, what should I do with them? Dismiss them or give them an opportunity to start again?
    • These tips should be continuously implemented and revisited often to maintain effectiveness. If you are to spot signs of fraud it’s vital to conduct an audit and address those particular issues.

Leave a Reply

Your email address will not be published. Required fields are marked *

Follow Us for More:

Sign-up for Email Updates

Sign-up for our Identity Protection Newsletter

Subscribe

Past Articles